From 6 Hours to 40 Minutes: How NAV Automation Transformed Daily Fund Operations

NAVCalc Team, June 2, 2025

NAV calculation automation is becoming a must-have in modern fund administration. For many asset managers and fund administrators, the daily NAV calculation workflow is still heavily manual, Excel-based, and prone to inconsistencies across share classes.

In this case study, we explore how a qualified investor fund transformed its entire NAV process with NAVCalc — a modular fund administration platform designed to automate, standardize, and control NAV workflows. The results speak for themselves: faster reporting, consistent outputs, full audit trail, and no need for a large-scale IT overhaul.


The Challenge: Manual Processes and Hidden Risks

Before implementing NAVCalc, the fund relied on a process typical of many smaller or growing funds:

  • Daily data exports from multiple systems were done manually
  • NAV calculations in Excel, using interlinked, undocumented spreadsheets
  • Share class logic, including FX conversions and revaluations, was applied inconsistently
  • The entire NAV workflow took over 6 hours per day, mostly validating inputs and resolving discrepancies

What made this even riskier: the process was difficult to audit. If a regulator or investor asked, "How was this NAV calculated?", the answer wasn’t always easy to reproduce.

This wasn’t just inefficient. It was a compliance and operational risk.


The Solution: Fund Accounting Automation Without Complexity

The fund turned to us with a clear objective: streamline NAV operations without launching a time-consuming IT project.

Within three weeks, they went live with NAVCalc, our flexible, automation toolkit for fund administrators. Here's what changed:


  • Automated data ingestion, eliminating manual file handling and copy-paste errors
  • A unified NAV model across all share classes – standardizing FX handling, performance fee allocation, and valuation methods
  • Built-in audit trail for every NAV cycle – transparent, traceable, and regulator-ready
  • Standardized outputs – for daily NAV reports, audit files, and investor communications.

The Results: Scalable, Auditable, and Efficient

Reducing the NAV cycle time from 6 hours to just 40 minutes was only the beginning. The fund also gained:


  • Confidence in NAV accuracy, every day
  • Consistent treatment across share classes, currencies, and fee structures
  • Streamlined audit and investor communication workflows
  • A scalable fund accounting process, ready for future growth and complexity

Most importantly, NAV was no longer a fragile bottleneck. It became a reliable, resilient part of daily operations.

Why This Matter

Manual processes have a way of growing into black boxes. What starts as one spreadsheet becomes a mission-critical system no one fully understands.

This is dangerous in a regulated industry where data consistency, auditability, and operational transparency are non-negotiable.

NAV calculation automation doesn’t just save time. It builds:

  • Data integrity
  • Operational clarity
  • Regulatory readiness

Tired of fixing NAV every day? Imagine a process that just works.

Let’s Talk

At NAVCalc, we provide a modular fund administration toolkit that automates NAV calculation workflows with precision and transparency. We help funds move from fragile spreadsheets to scalable, audit-ready NAV processes — quickly and cost-effectively.

Want to see how this could work for your fund? We’d be happy to show you.

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